S4: HIRING
PROCEDURES
6/2/94
Fiscal
Agent Handbook Index |
Student
Employment Index
The hiring procedure for the Federal Work-Study Program
(FWS) and the Student Aide Program (SAP) is as follows:
1. The department completes a Job Request Card
for a student aide employee or a work-study employee and forwards it to
the Student Employment office.
2. The Student Employment office reviews the job
request: the relationship between the job description, the suggested classification
and wage level. If a disparity appears to exist between the job as described,
the suggested classification and/or wage levels, the Student Employment
office will contact the hiring supervisor for discussion and possible adjustment.
Notification of the opening and a job description will be posted. The Student
Employment office will attempt to identify suitable candidates from among
applicants, based on similarity between job qualifications and applicant
qualifications, following a review of the student's completed application.
3. The Student Employment office refers qualified
candidate(s) to the hiring supervisor through a Referral Form. The
referred student gives a Student Employee Hiring and Change of Status
Form to the supervisor, who completes this form if he/she chooses to
hire the referred student.
4. The hiring supervisor confers with the student
regarding an appropriate work schedule, and instructs the student to return
to the Student Employment office with the completed referral form and Student
Employee Hiring and Change of Status Form. When these forms are returned,
the student completes a W-4 (tax card). Instruction for completing the
Student Employee Change of Status Form are detailed in section U14
of this handbook.
5. The fiscal agent will determine the availability
of departmental and federal work-study funds prior to students being permitted
to work in the department. A student authorization letter will be sent
to the department supervisor before any work is performed by the student.
Therefore, students should be hired at least one week before they begin
working.
For more information
contact
Controller's Office