M7: LIST OF TRAVELERS, 1056
7/01/03

 

Fiscal Agent Handbook Index | Forms Instructions Index

The advisor/student trip leader preparing the travel authorization request for University sponsored student group travel also prepares the List of Travelers. The list contains the names of those individuals, both students and advisor, who will participate in the activity for which the travel is required. The list, with the traveler signatures affixed and amount of expense money received listed will ultimately be used to support the Group Travel Voucher.

The List of Travelers form is a four part form set that can be ordered using the on-line Forms Requisition on the Controller's Office Resources web site at http://www.neiu.edu/~finanaff.  The form also is available in moderate quantities at no cost from Printing Services using the paper version of the Forms Requisition.

The traveler will, prior to departure date, complete and deliver to the Office of University Budgets the approved List of Travelers to support the travel authorization request. The Office of University Budgets is located in A-127, extension 5110.

Form instruction:

 

Item

Description

 

 

 

1.

 

Date of Travel Authorization:

Enter the date of the travel authorization request.

 

2.

 

 

Name of Advisor/Student Trip Leader:

Enter the name of the advisor/student trip leader.

 

 

 

3.
 

 

Conference Meeting Place and Meeting Dates:

Enter the name of the conference, the meeting place and the meeting dates.

 

4.

 

Important:

 

Enter a "T" in the first box, leave the second box blank, then enter the five digit document number of the travel authorization request

 

5.
 

 

List of NEIU Students That Will Be Traveling:

Enter the names of students who will participate in the activity for which the group activity is planned.

 

 

 

NOTE

 

Advisor/student trip leader has items 6 and 8 completed by the students and staff in the course of the travel.

 

 

6.
 
 
 
 
 

 

Social Security Number, Date Signed, Signatures of NEIU Students, For Amount of Money Received:

 

 

Students enter date expense money is received, social security number, signature and the dollar amount of expense money received. All amounts must reflect both dollar and cents; i.e., $4 should be shown as $4.00. Then add and enter a sub-total in the space provided.
 

 

 

 

7.

 

 

List of NEIU Advisor Traveling With Students:

Enter the name of advisor who will participate in the activity for which the group travel is planned.

 

 

 

8.
 
 
 
 
 

 

Social Security Number, Date Signed, Signatures of Advisor For Amount of Money Received:

 

The advisor enters the date the expense money is received, the social security number, the signature and the dollar amount of expense money received. All amounts must reflect both dollars and cents; i.e., $4 should be shown as $4.00. Then add and enter a sub-total in the space provided
 

 

 

9.

 

Total:

 

Add the sub-totals in item 6 and 8 and enter the total amount of expense money dispensed. The travel desk will verify that the arithmetic is correct

10.

 

 

Approval of List of Travelers:

 

This block must contain the signature of the fiscal agent indicating knowledge and approval of the manifest prior to the travel. Should the advisor be the fiscal agent, then approval must be signed by the individual to whom the advisor reports

11.

 

Certification Upon Completion of Trip:

After reading the statement the advisor/student trip leader signs the certification indicating understanding and compliance

Form facsimile:
 

 

For more information contact
Controller's Office