M5: PRINTING SERVICE REQUEST & VOUCHER, 1041
6/29/97

Fiscal Agent Handbook Index | Forms Instructions Index




This form instruction explains the use and preparation of the Printing Service Request & Voucher.

The voucher is a sequentially numbered five part form set printed on carbonless paper.  When ordered in moderate quantities from Printing Services, the form is available on a no charge basis.

The voucher is used as a printing work order as well as a document to record internal commodity sales between accounts.

After preparation and approval, the originator forwards the form set intact to Printing Services together with the media to be reproduced.  Printing Services is located room D-004, extension 5324.

All jobs will be priced prior to printing and the concerned departments/units advised.

Form instruction:

Item
Description
1
Originator's Name, Dept. & Phone: Enter your name, department name and phone number.
2
Description of Printing Job Submitted:  Title of material to be printed.
3
Delivery:  Check the "yes" box if job is to be delivered and specify the delivery location in the space provided; otherwise, check the "no" box.
4
Date Needed: Enter the date that the finished materials are needed.
5
Fiscal Agent: Fiscal agent or alternate approves request. Signatures must be on file with the Controller's Office. Requests with unauthorized signatures will be returned.
6
Dean/Division Head's Signature, Area Executive Officer's Signature, University Relations Signature and Copyright Approval: Obtaining permission to reproduce materials to be circulated off campus or under copyright is the responsibility of the originator. Originator must also obtain Publications certification that materials are in compliance with published standards as defined in the Publications Standards Manual. A copy of the guidelines may be obtained from Publications.
7
Specifications: Describe all required design and printing specifications.  If technical assistance is required, aid should be sought from Printing Services.
8
Account Number to be Charged: Enter the applicable six digit account number to be charged.
NOTE:
The sub code portion of the account number has been pre-printed.

Form facsimile:


For more information contact
Controller's Office