The State Collections Act of 1986 authorizes the use of various collection procedures for employee debts owed the University.

After an employee's debt to the University has been identified as past due, a notice to be heard will be sent to the employee.  The purpose of the notice to be heard is to explain the debt and to allow the employee a period of ten days in which he/she can pay the debt or present evidence that the debt is not owed.  At this time the employee can also explain any extenuating circumstances that prevent payment of the debt in full and arrange a repayment schedule.

If, after ten days, the employee has made no effort to contact the Controller's Office regarding the debt, the debt will be forwarded to Payroll.  The necessary steps for payroll deduction to relieve the debt will then be taken.

Upon separation from the University any debt owed the University will be deducted from the employee's sick and/or vacation leave payout. Should this sum be insufficient, the University will work with the terminated employee to arrange reimbursement.  In the event that no arrangements are made, an Involuntary Withholding Request (C33) will be submitted to the state.

Facsimile:  Notice to be Heard