F7: CLASS FIELD TRIPS
Effective: 7/01/03
Fiscal Agent Handbook Index | Travel Index
University sponsored class field trip practices and policies are consistent with travel regulations of the Board of Trustees. They provide a uniform method for the accounting of University funds utilized for sponsored class field trip travel which may be financed with local funds or state appropriated funds.
The Student Activity Travel Authorization Request and Encumbrance (1118) must be prepared according to the instructions detailed in sections F8 and M19 for all participants (students and instructors).
A List of Travelers form (1056) must also be prepared using the instructions detailed in sections F6 and M7 for item numbers 1, 2, 3, 4, 5, and 9.
Both the Travel Authorization Request and Encumbrance form and the List of Travelers form must be submitted together to Office of University Budgets located in A-127, prior to the trip.
After completion of the trip, each person requesting expense reimbursement must prepare a Travel Voucher (1074) as detailed in sections F3 and M15. All travel vouchers must then be submitted for processing in one packet to the travel desk located in the Controller's Office, E 220. Please note that Travel Vouchers for those travelers listed on the approved List of Travelers will be the only Travel Vouchers accepted for processing.
For more information contact
Controller's Office