The advisor/student trip leader preparing the Travel Authorization Request for University sponsored student group travel also prepares the List of Travelers.  Only currently enrolled, validated students may generally travel on University sponsored fall and spring student trips.  Only students confirmed for summer terms may travel on University sponsored student trips during the summer terms.  The list contains the names and social security numbers of those individuals, both students and advisor, who will participate in the activity for which the travel is required.  The list, with travelers' signatures affixed, will ultimately be used to support the Group Travel Voucher.

The fiscal agent or alternate will review and sign the list indicating knowledge and approval of the manifest.  Should the fiscal agent be the advisor, then approval of the person to whom the fiscal agent reports is required.

During the course of the travel, listed individuals will sign and date the form in the space provided, indicating their attendance.  Should expense money be issued, the individual will indicate the total amount received.  At the end of the trip, the advisor/student trip Leader will review the list and certify that it is accurate and proper.

When the Group Travel Voucher is prepared by the advisor/student trip leader, the original copy of the list with travel signatures affixed must be attached.

Instructions for preparing the List of Travelers (1056) are explained in section M7 of this manual.

Questions regarding the list of travelers should be referred to the travel desk located in the Controller's Office, E 220, phone extension 5128.