The budget development process imposes upon the Fiscal Agent the responsibility for distinguishing between remodeling and building maintenance.  The following guidelines establish the criteria for making this distinction.

Remodeling is the physical alteration of any space and/or existing utility service which increases the service life of the building through extensive replacement of any building component, or modification to a building which changes or improves its use or function.  Building maintenance on the other hand is the preservation of the structure or attached fixtures from a shortening of service life; or the replacement of consumable or defective components.

Building maintenance requisitions, regardless of the source of funds, should carry the major object code of 1200.  Such requisitions may be initiated by Facilities Management or by the concerned department if they have funds available.  All building maintenance, excluding local fund accounts, must be paid from the building maintenance account under the control of Facilities Management.  Departments paying for their own building maintenance will do so by transferring budget authority to this building maintenance account.

Facilities Management pays for only "state" remodeling work.  Local funds accounts are charged directly. All remodeling Requisitions, regardless of fund source must be approved by Facilities Management.  All Requisitions for remodeling projects must be encumbered with Facilities Management remodeling funds.  If a unit is to use their own funds for a remodeling project, budget authority must be transferred to Facilities Management and the Requisition issued by that unit.  In this way, assets can be properly recorded on the University books.

Remodeling accomplished with appropriated funds should carry the object code 6600.  When other than state funds are utilized, the Controller's Office should be contacted for the application of the proper object code.

Whenever remodeling or building maintenance work is planned, the area or location must be specified on the Requisition and the Requisition approved by Facilities Management.

Questions regarding the subject of remodeling vs. building maintenance should be directed to the Controller's Office, room E 212.  The Director of Financial Affairs/Controller may be reached by phone on extension 5143.